MANDATORY VOLUNTEER AGREEMENT

Before you volunteer for a field trip, you must complete the LCMSD Volunteer Agreement to confirm that you understand and agree to our volunteer expectations. This form must be completed annually.

FIELD TRIP CHAPERONES

All chaperones, including drivers, must complete the Chaperone Guidelines Form for each field trip they volunteer to chaperone. Chaperones must also have their drivers license scanned by the school office staff prior to the field trip.

FIELD TRIP DRIVER CRITERIA

Student safety is our top priority. We confirm that each field trip driver applicant holds a valid CA driver’s license and review their DMV Driver's Record prior to approval. Drivers with any history of serious violations (such as DUI, reckless driving, excessive speeding, license suspension, or revocation) or multiple moving violations within the last five years are not approved to transport students. In general, we may allow one minor moving violation, including a single cell phone violation, provided it does not reflect a pattern of unsafe driving. In the case of a cell phone violation, the driver is reminded of California’s hands-free laws and our expectation of strict compliance while transporting students. Any record that suggests ongoing risk, repeated violations, or impaired judgment will result in denial at the District's discretion. Denials will be reported via email from the District Office.

FIELD TRIP DRIVE APPLICATION INSTRUCTIONS

At least 10 days prior to a field trip, all field trip drivers must submit a Driver Authorization Form with the required documentation specified below. If approved, the driver will be added to the District Authorized Driver List for the entire school year at all school sites. This process must be completed annually.

1. Prepare the following required documents for the Driver Authorization Form and save a scanned copies as a .pdf file:
   1. Copy of valid (unexpired) Driver’s License
   2. Order a copy of your DMV Driver’s Record for a $2.00 fee (plus credit card fee) here: https://www.dmv.ca.gov/portal/customer-service/request-vehicle-or-driver-records/online-driver-record-request/
   3. Copy of current insurance billing statement (within 6 months)
   4. Copy of current insurance policy declarations page (usually the first page), which shows coverage limits and dates of coverage.
   5. Keenan mandatory volunteer training certificate: https://larkspurschools-keenan.safeschools.com/register/1590d53d
2. Submit a Driver Authorization Form and attach the .pdf file of your required documents.
3. Complete the Chaperone Guidelines Form
4. An Office Staff member will run your Driver’s License through the Raptor Visitor Management system.
5. You will be notified of your status as an authorized driver within 10 days. If you are not approved, you will be informed of the reason for your denial.
6. Upon approval, you will be added to the District Authorized Driver List (available to all teachers) for the school year.

FIELD TRIP LUNCH INFORMATION

Field Trip Lunches

1. Lunch Requests: Prior to the field trip, classroom teachers will ask students and families if they would like to request a school-provided field trip lunch.
2. Order Submission: The classroom teacher will provide the total number of requested lunches to the District Field Trip Coordinator, who will communicate the order to Child Nutrition Services.
3. Meal Delivery: Field trip lunches will be delivered to the school cafeteria the day before the scheduled trip.
4. Meal Pickup: Nutrition staff will pack the lunches in the designated field trip backpack, which will be ready for the teacher to pick up the morning of the field trip.

Important: Field trip lunch requests must be submitted in advance to allow sufficient time for ordering and preparation. Teachers should coordinate with the District Field Trip Coordinator at least 10 days before the scheduled trip.

Field Trip Lunch Menu

Our meal vendor, Ordo Foods, offers four bagged lunch entrées on a rotating weekly schedule.

Weekly Rotation Lunch Entrée:

Week 1: Sunbutter & Jelly Sandwich

Week 2: Turkey & Cheese Sandwich

Week 3: Pimento Cheese Sandwich

Week 4: Ham & Cheese Sandwich

Each bagged lunch includes:

• The scheduled sandwich entrée for that week
• Fresh fruit and vegetable sides based on the daily menu
• Milk

Please Note: The sandwich selection is determined by the weekly menu rotation. Individual entrée selections are not available.

Questions?

For questions regarding field trip lunches, please contact Lara Dillon, ldillon@lcmschools.org